Claw back time with candidate interview scheduling that runs itself
4 min read
Clara AI's candidate scheduling feature connects interview booking directly to the shortlisting workflow. When a candidate is marked as shortlisted, they receive a personalised booking link based on the recruiter's live calendar availability.
A calendar invite is sent to both parties the moment a slot is confirmed, with no manual coordination required.
How scheduling works in Clara AI
Setting up is simple. From the job view in Clara AI, a scheduling drawer lets you configure your availability for each role:
Set the event details - Add an event title, interview location (a video link or in-person address), and duration
Define your weekly availability - Select the days and hours candidates can book from
Send interview invites - Click "Save and send interview invites" and every shortlisted candidate receives their personalised booking link immediately
From that point, candidates self-serve.
They see your live availability, choose a time that suits them, and receive an automatic calendar invite. You receive one too.
Giving candidates scheduling control saves your team hours every week
When candidates choose their own slot, the back-and-forth stops. No emails asking for availability. No comparing calendars across time zones.
The time savings compound quickly.
Scheduling coordination for a role with 15 shortlisted candidates can take three to four hours of coordinator time.
Across 10 active roles, that's a meaningful reduction in administrative load, the difference between hiring another coordinator and getting more from the people you already have.
Recruiters get that time back for the work that moves hiring forward: reviewing candidate reports, calibrating with hiring managers, and making better decisions about who to progress.
A clear view of every confirmed interview
As candidates book, all confirmed interviews appear in the Manage Schedule view inside Clara AI. Candidate names, dates, and times in one place, without needing to cross-reference a separate calendar or maintain a spreadsheet alongside your ATS.
For teams running high-volume hiring across multiple roles, this consolidation removes a consistent source of confusion.
You know what's booked, what's pending, and what's coming up, without looking in three places to find out.
From shortlist to booked in one step
Shortlisting and scheduling have traditionally been two separate processes, often managed across different tools. Clara AI connects them. The moment you're ready to move candidates forward, the booking link goes out automatically. There's no context-switching, no separate email to compose, and no candidates left waiting while the diary coordination plays out.
For roles where speed matters, this distinction is meaningful. Your strongest candidates are typically interviewing elsewhere at the same time. A process that shortlists and books in a single step keeps the pipeline moving without adding more work for your team.
